@Andrei Radu Hi Andrei! Is there a format you followed when writing minutes of the meeting and a legal memo during your VS?
Hi
@badmintonflyinginsect for the minutes task I was not actually ask to write the official minutes document per se; but rather, just to gather as much information as possible, which a trainee would then use for the draft. An important role of lawyers in drafting minutes is to understand the business contexts of the agreements reached and then to make the required adjustments to turn it into "legalese". In many cases a company's directors have a clear intention in a certain regard, but fail to express themselves using the optimal terminology for legal recognition. This makes the job of drafting minutes one that requires some nuanced judgement, in that one can not go beyond the facts of what was discussed, but also must try to ensure maximum legal protection. For this particular meeting, the firm had been notified as to the points of discussion and likely accord, so the trainee I was working with had pre-emptively drafted a model document to fit all the information in (with headings, explanation of context, and names of all participants).
For memos (and, really, for most types of legal documents), firms will almost always have their own models - with specific headings, fonts etc. If you have access to the firm's internal resources (which should be the case with most firms) you should definitely make use of that. If not, I think you should use your best judgement as to what should go into the format of a memo. Depending of length and context, consider including the following headings:
- Executive summary
- Research methodology (where you will explain your research method, and list sources with links)
- Introduction and background (explain the overall context of the problem you researched)
- Relevant legislation/regulation
- Case law
- Academic commentary
- Commercial practice (ie how do business actually ensure compliance)